ScreenJournal vs Billables AI

Updated on 14 September 2026

Billables AI and ScreenJournal are both AI-native and both avoid screenshots, but they solve different problems. Billables AI captures billable time for lawyers by watching work across integrated apps and drafting time entries. ScreenJournal reads on-screen work across any team, builds a timeline of what was actually done, and generates timesheets, reports and answers from it.

What is Billables AI?

Billables AI is an AI timekeeping tool for law firms. It captures billable activity through integrations with the applications lawyers already work in, typically Microsoft 365, Google Workspace, Zoom, web browsers and practice management systems such as Clio and MyCase, then drafts time entries with a suggested client, matter, duration and narrative. There are no timers to start and no screenshots taken; instead of reconstructing the day by hand, the lawyer reviews a prepared daily report of their billable time, edits what needs editing, and sends it into the firm's billing system.

What is ScreenJournal?

ScreenJournal is an AI work visibility tool that reads on-screen work as it happens, turns it into a detailed timeline of what each person actually did, and then, by default, deletes the raw screen data. Timelines accumulate into a searchable chronicle of everyone's work history, and from them ScreenJournal generates timesheets and reports automatically and drafts standup summaries on request, answering questions about any of it in plain English.

Each person's day becomes a work timeline: a scored, per-session record where entries carry app badges, durations and plain-English summaries, and expand for context.

How does each tool capture work?

Billables AI connects to the applications a firm already uses. Through those integrations it sees emails written, documents edited, meetings held and calls taken, and because that data is structured it can suggest the right client and matter for each activity. The trade-off is coverage: work that happens outside an integrated app is invisible to it, which matters less in law, where most billable work lives in a handful of systems, and more everywhere else.

ScreenJournal reads the work on screen as it happens, so it does not depend on per-app integrations. A niche industry tool or an internal admin system is understood the same way as email, because ScreenJournal reads what is happening rather than asking each app for a feed. Apps and sites on the organisation's privacy exclusion list, such as banking, payroll, HR and health, are never captured. A frontier AI model analyses the activity at the moment of capture, and by default the raw screen data is deleted during processing. What is kept is a written account of the work, not footage of the person. Where a manager needs video evidence they can opt in to keep the recordings (Evidence Mode), and those recordings are stored for up to 3 months.

How is ScreenJournal different from Billables AI?

The one-line version of the comparison: Billables AI turns a lawyer's day into time entries, while ScreenJournal turns any team's day into a record that produces timesheets, reports and answers.

Can ScreenJournal prepare billable timesheets?

Yes. ScreenJournal's Timesheet page turns tracked hours into pay per person per week or month: billable hours, overtime, days worked and the amount due. Each day opens into the segments behind it, and any day or segment can be excluded before the sheet is exported. The result is the same promise Billables AI makes to lawyers, reviewing a prepared draft instead of reconstructing the day, extended to any team that bills for its time.

What does ScreenJournal do that Billables AI does not?

Billables AI is deliberately narrow: it exists to capture more billable time with less effort, for lawyers. ScreenJournal treats the timesheet as one output of a wider record. Managers get a scored timeline for each person, an Overview dashboard, a weekly Ranking and Excel reports, and an AI assistant beside any page that answers from the derived data rather than from footage. Past work accumulates into a work chronicle that can be searched by meaning through chat or MCP, subject to role permissions, so "how did we fix the invoicing bug in March" gets an answer rather than an archaeology project. Employees see the same activity view managers do, and an admin can correct any score.

How do the two tools handle employee privacy?

Both tools avoid screenshots, which already sets them apart from most of this market. Billables AI limits capture to its app integrations. ScreenJournal reads the screen but keeps none of it by default: apps and sites on the privacy exclusion list are never captured, PII is removed during processing, raw screen data is deleted during processing, and employees can redact entries when the organisation allows it. A redacted entry is erased entirely and never appears in anyone's search; who may redact is a permission the organisation's administrators grant, and nobody has it until they do.

When should you choose Billables AI?

Choose Billables AI if you are a law firm whose main problem is unbilled time. It is purpose-built for legal billing: it drafts narratives in the shape clients and billing partners expect, maps activity to matters, and plugs into practice management systems such as Clio and MyCase. If capturing billable hours inside legal workflows is the whole job, a specialist tool is a reasonable choice.

When should you choose ScreenJournal?

Choose ScreenJournal if you bill clients for team time in any industry and want timesheets generated from real work, or if you need more than time entries: visibility into what each person actually did, reports that write themselves, answers on demand and a searchable history of the work. It suits agencies, BPOs, offshore teams and any manager who wants operational truth without surveillance. For the wider market picture, see ScreenJournal vs the alternatives.

Frequently asked questions

Is ScreenJournal a Billables AI alternative for law firms?

For legal-specific billing workflows, Billables AI is purpose-built. If a firm also wants team-wide visibility, timelines and reports with privacy-first design, ScreenJournal covers billing and management in one tool.

Does ScreenJournal eliminate manual timesheets?

Yes. Timesheets are prepared from the work itself and reviewed rather than written. Each line carries a badge showing the work it came from, anything uncertain is counted for verification, and corrections are remembered for next time.

Does either tool store screenshots?

No. Billables AI captures work through app integrations rather than screenshots. ScreenJournal reads the screen to understand the work, then by default deletes the raw screen data during processing; only the derived timeline is kept. A manager can opt in to keep video evidence, stored for up to 3 months.

Does ScreenJournal need an integration for every app?

No. ScreenJournal reads work on screen rather than through per-app integrations, so work in a niche or internal tool is still understood. Apps and sites on the organisation's privacy exclusion list, such as banking, payroll, HR and health, are never captured.

Whichever camp a tool is in, ask one question: when you need an answer about work, does the tool give you the answer, or give you footage to interpret? Billables AI and ScreenJournal both give answers rather than footage; the difference is scope. Billables AI answers one question, how much billable time, for one profession. ScreenJournal answers questions about the work itself, for any team, and the timesheet is only one of the things it writes.